Record receipts of Boards
Stock control only
Receipts keep track of the incoming deliveries of stock. At the main screen:-
● Select: Stock - Receipts
or
Select the Toolbar option
The program displays the Receipts screen
Use the Navigation buttons or the List box to move between records. There should be a receipt match each confirmed order.
Entering quantity of boards received - The body of the screen shows the boards in the order including (for information only) the details (material, length, width, thickness etc.) of each board. The columns to the right of the screen show.
Order - original order quantity
Rec - quantity received to date
Rem - quantity remaining on order
To change the board quantity to the quantity received:-
● Move to the row for the board code
● Enter the quantity received in the Quantity column
● Repeat this for all the boards in the Receipt
To update the board library with the receipt choose SAVE or EXIT. If the receipt quantities do match the order the receipt is retained for later use. The Order, Rec, Rem columns show the state of the receipt.
Notes
If the program finds any errors during the update these are reported on screen after the update. If errors occur the program still updates all the correct entries.
For each board the received quantity is deducted from the quantity in the orders library. If all quantities in the orders library are zero the order is deleted from the orders library. If the received quantity is greater than the ordered quantity the ordered quantity is set to zero in the orders library.
The received quantity is deducted from the ON ORDER quantity in the board library. The minimum level for the ON ORDER quantity in the board library is zero. The received quantity is added to the physical quantity in the board library.
If for a receipt the quantity did not satisfy the original order, the order is not cleared on update.
Costs - the cost defaults to the current board cost. Enter a new cost if necessary. The new cost is stored in the transaction line and also updates the board cost in the board library record.
- For a mistake in the receipt quantity and already confirmed the receipt - make a Stock adjustment to correct the board library quantities. The Order cannot be changed (the order has to be deleted and a new one raised).
- Alter the delivery date if necessary, for example, if the date originally specified was wrong or the date has been re-scheduled.
